Email Template

Easy Ways on How to Create an Email Template in Outlook


Thanks to Microsoft Outlook, lots of people save their time. The only condition is to effectively utilize the features and possibilities. It works quite easy: add contact info to the address, and you will have the possibility to use these cards for diverse purposes. One may set automatic replies, create meetings, invite attendees, etc. In particular, one can create an email template in Outlook so that to use it in the future, thus, save time.

Most Recent Versions: How to Create an Email Template in Outlook 2019 and 365

In general, the convenience of Outlook is that the functions of previous versions are kept in more contemporary ones. The design changes, while the principle remains the same. Thus, to create an email template in Outlook 2019, one may fulfill the steps below. To use this template, open Outlook, on the tab Home, press New Items, then click on More Items. In the list that drops, find Choose Form… and click on it.

Creating Outlook message from Custom Template

The dialog box will appear, in the field Look In, find User Templates in File System. Choose a necessary template and press Open.

Use Template in the File System

Several Steps to Create an Email Template in Outlook 2003 – 2016 and 2019

In the Outlook 2003 package, as well as Outlook 2010 other future versions, proceed in the following way:

  • Start Outlook and click on Home New E-mail.
  • Then, the window of a new email will pop up.
  • Here, you should type the subject and the body of your email.
  • If you intend to send this template to the same addresses, it is also feasible to fill in the field of recipients.
    New Email Template
  • When your email is checked and ready, press on File Save as.
  • After naming the template, press on Save.

In Outlook 2019 you may also use Stationery to create the email Templates. For that use menu Home > New Items > E-mail Message Using… > More Stationery…

More Stationery...

Select one of available templates and click OK to start a creation of the email…

Theme or Stationery

Then save email as template which may be used further (see above).

How to Create an Email Template in Outlook 2007/2010 and Use It

In the previous versions, the creation of a template does not differ significantly. Aside from the knowledge of how to create an email template in Outlook 2010 or 2007, it is no less important to know where it is stored and how to use it.

  • A template can be saved as a form (.oft extension).
  • One can save templates on a PC as files (.msg extension). After double-clicking on it, an Outlook email will open.
  • It is also possible to save a template in a mailbox or a shared mailbox or pin it to a Taskbar.

How to save Outlook Email Template

The first option is one of the most used. How to create an email template in Outlook 2013 and save it with the .oft extension? This is quite easy. After typing the message, subject, and recipients, proceed to Save as ➙ select Outlook Template (.oft) in the dropdown list ➙ Save.

To use the template in the version of the 2013 package: in the window of new email creation, go to the tab Developer, and press on Choose Form. The list will drop down, find User Templates in File System, and press. Here, you will see all the templates that have been created and saved. These are the steps to be fulfilled if you are also looking for ways on how to create an email template in Outlook 365.

Templates are always time-saving and convenient, in any program. Outlook is no exception. Make use of the above guidelines and spend your time as effectively as possible.

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